ONYA user guide – how can ONYA help with your taxes in Hungary?

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ONYA user guide – how can ONYA help with your taxes in Hungary?

ONYA is the online portal for reporting your Hungarian income and other information relevant to your taxes. While it is available only in Hungarian, it might make your life easier if you are trying to navigate Hungarian taxation on your own.

ONYA – the online reporting tool for taxes

ONYA is short for “Online Nyomtatványkitöltő Alkalmazás”, which simply means online reporting tool in Hungarian, relevant for reporting your taxes and contributions, as well as other tax related information in Hungary. It is accessible at https://onya.nav.gov.hu, and you can log in simply with your Ügyfélkapu access.

ONYA is basically the browser version of ÁNYK, the software you can install on your desktop computer to fill in and submit all kinds of forms relevant to taxes in Hungary if you are connected to the Internet (the name is short for “Általános Nyomtatványkitöltő” in Hungarian, meaning simply a tool for submitting forms). ONYA is in general much easier to navigate than ÁNYK, and has better tools to make sure you do not make a mistake or can easily correct them while you fill in a form. As a result, if you already use ÁNYK, you should give ONYA a try too.

Unfortunately, ONYA does not have every form available, so in some cases, ÁNYK is still needed for submitting forms. For example, if you are a flat-rate taxpayer, you can submit your quarterly reports through ONYA, but you will need ÁNYK for HIPA, the local business tax.

ONYA is only available in Hungarian for now, just like ÁNYK, so you will need at least a basic understanding of Hungarian to use it.

When will you need ONYA?

You will probably need to access ONYA only if you do freelance work or if you operate a company in Hungary. Otherwise, Hungarian tax residents only need to look at their taxes once a year, during the yearly tax returns season, and that is done on a separate platform focusing only on that.

Mind you, if you have a Hungarian accountant like Helpers Finance, there is a chance they will take care of reporting for you anyway. Ask them if there is anything you need to do on your own.

How to access ONYA?

If you have registered for Ügyfélkapu (“Client Gate”), you automatically have access to ONYA, just like to any other platform of online administration in Hungary. Just go to https://onya.nav.gov.hu in your browser, and log in with your Ügyfélkapu username and password.

Once logged in, you will see the following options in the menu on the left.

Képviseltek (“Representation”)

After you log in, you will be sent to the section showing all the entities you are authorized to represent. The default is you as a natural person, but if you are also a freelancer, that will be listed separately. If you operate a business in Hungary, that will also be included here. Choose the person for which you want to take care of reporting now and push the blue button under it.

For example, if you are a flat-rate taxpayer and you want to report your quarterly income, use your freelancer persona marked as “egyéni vállalkozó”.

From now on, you will be shown options relevant to the persona you have selected. You can switch between them if you click the section “Képviselt adózó” (“Represented taxpayer”) in the top right section of the screen.

Főoldal (“Main page”)

Once you choose a persona, you will be redirected to the main page (which is the top item in the menu on the left). Here you will see three buttons for the three options that might be most relevant to you:

  • Új nyomtatvány (“New form”)
  • Dokumentumok (“Documents”): this means forms you have already submitted or started to fill in)
  • Meghatalmazások (“Representation”): a list of entities your are authorized to represent

Below these, you will see a News section with information that might be relevant to Hungarian taxpayers.

Új nyomtatvány (“New form”)

To submit a form, select “Új nyomtatvány” on the main screen or from the menu on the left. Here you can use a search bar on the top to find a form by name or ID number.

For example, the ID number of the quarterly report for flat-rate taxpayers is the last two digits of the year and “58”, so for 2024, you need to type 2458. You can also try searching for “átalány” (Hungarian for “flat-rate”), and form 2458 will be the first result.

Mind you, since flat-rate taxation is one of the most popular forms of freelancing in Hungary, once you have chosen the freelancer persona on the main screen, you will be shown a yellow banner asking you if you are a flat-rate taxpayer who have logged in to submit their quarterly report. If you click the banner, you will be redirected to the form, and you can start filling it in right then. The next period for filling it in is 1 – 12 July for Q2 2024.

If you are not exactly sure what you are looking for, you can also search forms by category. However, the labels are quite similar, so it is much easier to use the search function:

  • Meghatalmazások (“Powers of Attorney”)
  • Adatszolgáltatások (“Submitting data” – specific topics)
  • Bejelentések (“Submitting data” – specific topics)
  • Bevallások (“Reports”)
  • Kérelmek (“Applications”)
  • Nyilatkozatok (“Declarations”)

Once you have selected a form, you can start filling it in. Some of the data might be prefilled. Each filed has a small (i) symbol next to it; if you hover your mouse above it, you can get additional information about what to include there. Once done, check if everything is correct – use the “Ellenőrzés” option in the menu on the right. Then submit the form by pressing “Beadás” at the bottom of the form.

Dokumentumok (“Documents”)

Here you can see a list of documents that have been submitted for the taxpayer you chose after you logged in. If there are any forms you started but have not yet finished, they will also be saved here, and you can continue your work on them where you left off.

Meghatalmazások (“Representation”)

Here you can find a list of taxpayers you are authorized to represent.

For example, if you operate a company in Hungary, you are probably authorized to represent it and submit forms on its behalf.

Befizetés (“Payment”)

This is a link that redirects you to EFER, the online payment system of the Hungarian Tax Authority available at efer-web.nav.gov.hu. You will need this if you want to pay taxes or fees related to the forms you fill.

For example, if you are a flat-rate taxpayer who have just filled in your quarterly report, the form might have calculated that you have to pay personal income tax, social security tax, and social contribution. You can do that here.

Saját adatok (“Personal data”)

Here you can check your personal data managed by the Hungarian Tax Authority, including your name, tax number, and taxpayer status.

Akadálymentes használatról (“Information about accessibility”)

There are several features in ONYA that can help you navigate the forms more easily. Here you can find a description as well as options to activate them:

  • Legend of icons and features seen in forms
  • Shortcuts – with a toggle to activate or deactivate them
  • Focus frame that will highlight which field you are working on – with a toggle to activate or deactivate this feature

Információk (“Information”)

Here you can find the contact data for the customer service, with a direct link to an online contact form (just click the “Levélküldés” button which will redirect you there), as well as the user manual.

Get professional help from the best

ONYA is a great tool to report your income and other tax related information in Hungary – even if it is only available in Hungarian. However, if you have an accountant like Helpers Finance who takes care of reporting for your Hungarian business, you might not need to bother with it at all.

Helpers Finance focuses on foreign business owners operating in Hungary, offering accountancy, payroll, and various other related services. Is there anything you need help with? Feel free to reach out now.

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